COMPLETE LIST OF ACTIONS for the governance bodies, key actors and decision-makers

KEY AREASObjectivesStrategies/Measures
KA1 - The governance bodies, key actors and decision-makers1.1. Promote decision-makers institutional engagement on gender equalityRatifying the European Charter for Researchers
KA1 - The governance bodies, key actors and decision-makers1.1. Promote decision-makers institutional engagement on gender equalityEnhancing visibility of the support from key actors and senior leader to the GEP (e.g. at conferences, awards, posters or others…)
KA1 - The governance bodies, key actors and decision-makers1.1. Promote decision-makers institutional engagement on gender equalityEnsuring senior leadership is accountable for the implementation and evaluation of gender equality actions
KA1 - The governance bodies, key actors and decision-makers1.1. Promote decision-makers institutional engagement on gender equalityArranging regular GEP follow-up meeting with senior management, leaders, human resources staff, to create ownership of the GEP, to strengthen the potential of the plan and maximize its impact
KA1 - The governance bodies, key actors and decision-makers1.1. Promote decision-makers institutional engagement on gender equalityFormally providing empirical data to decision-makers to make gender situation visible and known
KA1 - The governance bodies, key actors and decision-makers1.1. Promote decision-makers institutional engagement on gender equalityOrganizing initiatives to enhance engagement and commitment of decision makers and key actors in gender equality activities
KA1 - The governance bodies, key actors and decision-makers1.2. Create structures and offer tools to support and promote gender equality in the institution with the engagement of key figuresAppointing delegates (in departments/faculties/schools) to be responsible for monitoring and ensuring that workplace procedures and practices are gender-neutral
KA1 - The governance bodies, key actors and decision-makers1.2. Create structures and offer tools to support and promote gender equality in the institution with the engagement of key figuresCreating a Gender Equality Unit/Office - provided with annual financial and human resources - acting also, as an in-house expert focal point and an advisory source to Departments that reports to decision making bodies
KA1 - The governance bodies, key actors and decision-makers1.2. Create structures and offer tools to support and promote gender equality in the institution with the engagement of key figuresCreating the figure/role of gender and diversity coordinator that refers to top decision bodies
KA1 - The governance bodies, key actors and decision-makers1.2. Create structures and offer tools to support and promote gender equality in the institution with the engagement of key figuresCreating a Gender Equality Team, provided with the necessary skills and experience and with time/financial resources, that will take the lead to coordinate the implementation of the GEP
KA1 - The governance bodies, key actors and decision-makers1.2. Create structures and offer tools to support and promote gender equality in the institution with the engagement of key figuresEnsuring engagement of institution key figures (human resources staff, staff in the Governing bodies, workers'union representatives,...) and all the necessary Experts (ex. Change management, Marketing, etc…) in the Gender Equality Team
KA1 - The governance bodies, key actors and decision-makers1.2. Create structures and offer tools to support and promote gender equality in the institution with the engagement of key figuresCreating a network structure with the aim to facilitate and maintain communication and cooperation between actors in the areas of gender research and gender equality practice in different levels and fields
KA1 - The governance bodies, key actors and decision-makers1.2. Create structures and offer tools to support and promote gender equality in the institution with the engagement of key figuresDeveloping initiatives to raise gender awareness and capacity at all levels of the organization with provision of training to staff, teaching and research staff
KA1 - The governance bodies, key actors and decision-makers1.2. Create structures and offer tools to support and promote gender equality in the institution with the engagement of key figuresHow to film an organisational video showcasing E&D activities
KA1 - The governance bodies, key actors and decision-makers1.3. Promote a more horizontal, gender-aware and egalitarian leadership in the institutionRaising gender equality awareness through the development and provision of seminars in these topics to senior leadership and key figures
KA1 - The governance bodies, key actors and decision-makers1.3. Promote a more horizontal, gender-aware and egalitarian leadership in the institutionRequiring governing bodies' members to attend gender equality training(s)
KA1 - The governance bodies, key actors and decision-makers1.3. Promote a more horizontal, gender-aware and egalitarian leadership in the institutionOrganizing initiatives for a gender sensitive and diversity competent leadership
KA1 - The governance bodies, key actors and decision-makers1.3. Promote a more horizontal, gender-aware and egalitarian leadership in the institutionPromoting a more horizontal-leadership style within the institution, beyond the traditional authoritative/commanding to include e.g. democratic/coaching and affiliative styles
KA1 - The governance bodies, key actors and decision-makers1.4. Prevent and combat sexual and gender-based harassment in the institutionDeveloping and maintaining sexual harassment prevention and support structures/channels, easily available, accessible and well communicated to all stakeholders
KA1 - The governance bodies, key actors and decision-makers1.4. Prevent and combat sexual and gender-based harassment in the institutionAnalysing the support structures and/or procedures that exist in the institution, and revising them if necessary
KA1 - The governance bodies, key actors and decision-makers1.4. Prevent and combat sexual and gender-based harassment in the institutionOffering specific training on sexual and gender-based harassment to staff members that are responsible for this issue in the institution
KA1 - The governance bodies, key actors and decision-makers1.4. Prevent and combat sexual and gender-based harassment in the institutionOrganizing awareness-raising sessions on sexual and gender-based harassment for all staff-members
KA1 - The governance bodies, key actors and decision-makers1.5. Promote diversity and inclusivity with the institutional use of communicationAnalysing institutional documents, communication materials and websites; developing a guide on inclusive use of language for written and visual communication
KA1 - The governance bodies, key actors and decision-makers1.5. Promote diversity and inclusivity with the institutional use of communicationReviewing the communication of the University in order to identify strengths and weak points from a gender perspective
KA1 - The governance bodies, key actors and decision-makers1.5. Promote diversity and inclusivity with the institutional use of communicationReviewing regularly any text, communication and/or images, internal or external documentation, from a gender equality and diversity standing point, use of language included
KA1 - The governance bodies, key actors and decision-makers1.5. Promote diversity and inclusivity with the institutional use of communicationProviding staff members with useful tools that will help them using an inclusive language, such as guidelines and spell-checking programs
KA1 - The governance bodies, key actors and decision-makers1.5. Promote diversity and inclusivity with the institutional use of communicationOrganizing targeted training sessions on the inclusive use of language and images to different stakeholders of the institution (communication managers, leaders, administrative staff, general staff…)
KA1 - The governance bodies, key actors and decision-makers1.6. Promote interdisciplinary gender networks/links within and among RPOsCreating interdepartmental network structures such as for example, a virtual (online) forum to discuss gender equality issues among RPO staff members
KA1 - The governance bodies, key actors and decision-makers1.6. Promote interdisciplinary gender networks/links within and among RPOsCreating a Gender Equality Agents network
KA1 - The governance bodies, key actors and decision-makers1.7. Review the institution (representation, structures, culture…) from a gender perspectiveIntegrating and analysing questions about gender equality issues in internal questionnaires about staff satisfaction at work or working atmosphere
KA1 - The governance bodies, key actors and decision-makers1.7. Review the institution (representation, structures, culture…) from a gender perspectiveGathering gender disaggregated data regularly, quantitative and qualitative. Analysing these data in a dedicated Report so as to monitor gender and diversity in the organization
KA1 - The governance bodies, key actors and decision-makers1.8. Adopt strategies to encourage accountability at all levels for the implementation and institutionalization of the GEP in the RPO/institutionIncluding Gender Equality as a core issue in formal documents: policy, communication, marketing,…for internal and external stakeholders
KA1 - The governance bodies, key actors and decision-makers1.8. Adopt strategies to encourage accountability at all levels for the implementation and institutionalization of the GEP in the RPO/institutionFormally requesting consideration of the gender perspective in the planning of university activities, when applicable
KA1 - The governance bodies, key actors and decision-makers1.8. Adopt strategies to encourage accountability at all levels for the implementation and institutionalization of the GEP in the RPO/institutionPlanning university activities from a gender perspective
KA1 - The governance bodies, key actors and decision-makers1.8. Adopt strategies to encourage accountability at all levels for the implementation and institutionalization of the GEP in the RPO/institutionIncluding the Gender Equality Report and the relative Gender Equality Plan - with quantitative and qualitative data - in the Programming cycle of top decision making bodies/Governance
KA1 - The governance bodies, key actors and decision-makers1.8. Adopt strategies to encourage accountability at all levels for the implementation and institutionalization of the GEP in the RPO/institutionIntegrating Gender Equality policies and processes in the Quality System Management
KA1 - The governance bodies, key actors and decision-makers1.9. Ensure all stakeholders are aware and have easy access to the information about the gender equality policy and GEP implementationCommunicating the institutional gender balance policy adopted to reach gender balance in all Governing, top decision making Bodies and Managing roles
KA1 - The governance bodies, key actors and decision-makers1.9. Ensure all stakeholders are aware and have easy access to the information about the gender equality policy and GEP implementationDesigning, implementing and evaluating a communication campaign/process to enhance visibility and support to the change effort in the RPO
KA1 - The governance bodies, key actors and decision-makers1.9. Ensure all stakeholders are aware and have easy access to the information about the gender equality policy and GEP implementationCommunicating the RPO's gender equality policies and providing newly-hired staff memberswith online and/or hard copies (e.g. hard copies at induction, a dedicated website, etc.)
KA1 - The governance bodies, key actors and decision-makers1.9. Ensure all stakeholders are aware and have easy access to the information about the gender equality policy and GEP implementationProviding online and/or hard copies of gender equality and diversity policies to internal and external staff
KA1 - The governance bodies, key actors and decision-makers1.9. Ensure all stakeholders are aware and have easy access to the information about the gender equality policy and GEP implementationDeveloping a communication plan that includes all stakeholders to communicate the initiatives linked to the gender equality and diversity policy of the institution
KA1 - The governance bodies, key actors and decision-makers1.10. Engage students as stakeholders in gender equality institutional processEncouraging students' organizations to get involve in particular activities to develop the understanding of equality and diversity among the students
KA1 - The governance bodies, key actors and decision-makers1.10. Engage students as stakeholders in gender equality institutional processRecognition given to student feminist groups, by offering them options to participate in relevant discussions, meetings, committees to present their views…
KA1 - The governance bodies, key actors and decision-makers1.10. Engage students as stakeholders in gender equality institutional processProviding resources for student unions and groups to organize awareness raising events for the student population
KA1 - The governance bodies, key actors and decision-makers1.10. Engage students as stakeholders in gender equality institutional processRequiring students who are members of governing bodies to attend gender equality training